Welcome to the Frequently Asked Questions page for The West Wing Weekend!
The FAQ will updated regularly as new information is available.
WHAT IS THE WEST WING WEEKEND?
The West Wing Weekend is an intimate West Wing themed fan event which will take place in September of 2018 in Bethesda, MD.
WHERE WILL THE WEST WING WEEKEND BE HELD?
The West Wing Weekend will be held at the Bethesda North Marriott Hotel and Conference Center, 5701 MARINELLI ROAD ROCKVILLE MARYLAND 20852 USA
Our rate is $129/night (plus taxes and fees) to reserve your room. Cancellations are accepted with no fee until 48 hours prior to the start of your scheduled stay.
ISN'T THAT WEEKEND DURING SUKKOT?
Yes, the West Wing Weekend will overlap with the Jewish holiday of Sukkot. We are planning to build a small Sukkah on site (if we can get approval of the venue).
WILL THE EVENT BE APPROPRIATE FOR ALL AGES?
Anyone who will be age 17 or older by September 1st 2018 may purchase a full registration to The West Wing Weekend. All attendees (who wish to attend programming) between the ages of 10 and 13 must have a chaperone who is 21 or older and a signed permission slip from their parent or guardian. For more information on this please email email@example.com
Anyone who is between the ages of 10 and 15 during the convention attend programming with a guided pass. Guided passes must be purchased by a fully registered attendee of the event, who is at least 21 years of age and the attendee who purchases the guided pass must attend all programs with the guidee.
Attendees who are under 18 or who are attending with guided passes may not be allowed into certain programs.
Registrations are not available for children younger than 10. Children 10 and under are welcome to attend the event with their parents/guardians, but may be required to leave various areas or programs if they are disruptive, or the content is inappropriate.
Please note that most programming for The West Wing will be geared towards an audience of adults, and parents should be advised that some programming may contain mature themes and language (any content with mature themes or language will be labeled as such.). If there is sufficient interest, we will develop some programs specifically aimed at our younger attendees. No childcare will be provided.
HOW MUCH WILL THE EVENT COST?
Early Bird Full Weekend Pass - $70
Early Bird registration will be ONLY be available through our Kickstarter from its launch until it concludes in March 2018. (Afterward the Kickstarter, Full Weekend Passes will be available at the regular rate.)
The Weekend Pass includes access to:
- All of our Formal and Creative Programming
- Any Special Events that don't include a meal
- Ability to purchase add-on tickets for Special Events including meals
The Early Bird registration pricing ends with the Kickstarter and then the price of registration will then increase.
Full weekend passes are available for all attendees ages 16 and up.
Children from the ages of 10 through 15 may attend the convention with the purchase of a "guided pass" which will be $25.
Attendees under 10 are not required to have a registration but must be accompanied at all times by a parent or legal guardian who has purchased a Full Weekend Pass.
Some special programs and items available during the event will require an additional fee, such as a ticket to our Keynote Luncheon ($30), a ticket to our State Dinner ($50), or an event t-shirt ($15)
Special VIP passes are also available, please see the registration page for additional details.
WHAT IS YOUR COSTUME AND WEAPON POLICY?
Anyone is welcome to wear a costume during the event. All costumes must be appropriate for all ages. No nudity is allowed.
Working firearms of any kind are strictly prohibited, even if unloaded. Toy, prop, or replica firearms are not permitted unless in use for a specific action or recreation with explicit permission of the event and even then they must be clearly identifiable by non-standard bright colors or colored caps on their tips and peace bonded.
Functioning weapons other than firearms are also strictly prohibited.
If a staff member or volunteer sees a non-peace bound weapon, the guest will be asked to immediately go to the info desk to get it bound. If a guest violates this rule after a second notice, they will lose the privilege of carrying weapon costume pieces for the duration of the con.
Staff reserves the right to ask attendees to bind or remove any weapon or prop to ensure the safety of our guests. Failure to follow instructions from the event senior staff regarding weapons may result in expulsion from the convention, without refund
ARE ANY EVENTS DURING THE WEEKEND OPEN TO THE PUBLIC (WITHOUT A REGISTRATION)?
No. All events during the West Wing Weekend will be available to ticketed attendees only.
ARE PETS ALLOWED?
Please contact the hotel directly for an answer to this question. Service animals will be accommodated but pets will be subject to the policies of the host venue.
IS THE VENUE WHEELCHAIR ACCESSIBLE?
The Marrott is ADA compliant. If you need special accommodations, be sure to let us know what your needs are and we will do our best to facilitate them.
DO YOU HAVE A POLICY ON HARRASSMENT?
We have an extensive Code of Conduct based on our past events and our volunteers’ and attendees’ expectations. The policy is available here. Harassment will not be tolerated under any circumstances. If you experience something, see something, or hear something - say something. Our staff is committed to the safety and comfort of our attendees.
THIS IS MY FIRST EVER CONFERENCE/CONVENTION STYLE EVENT, DO YOU HAVE ANY TIPS?
Yes! The organizers’ biggest tip is the 5-2-1 rule: in every 24-hour period, you should get 5 hours of sleep, eat 2 substantial meals, and take 1 shower. It’s easy to get excited and overwhelmed and forget these basic requirements for life. Some attendees at other conventions have put together a “Con-goer’s Guide.” It’s available publicly on Google Docs. While this isn’t an official document, lots of people agree that it offers good advice.