The West Wing Weekend

Anti-Harassment Policy and Safe Space Doctrine

This event is dedicated to a harassment-free conference experience for all attendees, volunteers, guests, and staff— regardless of age, gender, gender identity, sexual orientation, disability, physical appearance, body size, race, religion, or political affiliation.

We do not tolerate harassment of conference participants in any form. Conference participants violating these rules may be sanctioned or expelled from the conference, without a refund, at the sole discretion of the conference organizers. Harassment includes offensive verbal or written comments related to age, gender, gender identity, sexual orientation, disability, physical appearance, body size, race, religion, political affiliation, etc. deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention, as well as any other action that could reasonably be considered harassment. This includes creating an environment that is intimidating, hostile, abusive, or offensive because of unwelcome or unwanted conversations, suggestions, requests, demands, physical contact, or attentions, whether sexually oriented or otherwise

Participants asked to stop any harassing behavior are expected to comply immediately. Also, please note- the taping or photography of presenters may only be done with the presenter’s permission. If a participant engages in harassing behavior, staff may take any action they deem appropriate, from issuing a warning to the offender up to and including expulsion from the conference with no refund. This policy extends to actions taken at the event, before the event, after the event, on social media, and through email or telephone communications.

If you are being harassed at the event, notice that someone else is being harassed, or have any other concerns, please contact a member of the conference staff immediately. Senior staff can be identified by their badges and two-way radios. Volunteers and conference staff will be located in all areas of the hotel. When in doubt, the volunteers located at our information desk, which will be located at the Conference Registration desk, will always be able to contact a member of senior staff for you. The hotel desk will also be able to help contact a senior staff member.

Conference staff will be happy to help participants contact local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference.

We value your attendance. We expect participants to follow these rules at all conference venues and conference-related social events.

Safe Space Doctrine

The West Wing Weekend will be an official “Safe Space”, free from bullying and intolerance. A Safe Space is “a place where anyone can relax and be fully self-expressed, without fear of being made to feel uncomfortable, unwelcome, or unsafe on account of biological sex, race/ethnicity, sexual orientation, gender identity or expression, cultural background, age, or physical or mental ability; a place where the rules guard each person's self-respect and dignity and strongly encourage everyone to respect others.—Advocates for Youth”.

In addition to being a Safe Place for our LGBTA community, our Safe Space will also double up as a Anti-Bullying initiative, being a place that is free of hate speech, judgment, and intolerance.

Our Safe Space policy is derived, with permission from Shuto Con (

Anti-Harassment Resources

Photo and Video Policy

The event organizers and other participants may take photographs and record video during the event. By registering for this event you give consent for the organizers and sponsors to publish these photos and/or videos in printed materials or on the internet without additional notice or compensation. Individuals will not be identified/named in any photo unless prior written consent has been obtained from those individuals. TGTSNBN, Inc maintains absolute ownership of any photographs taken on behalf of The West Wing Weekend, and photos will be posted at our sole discretion. 

While there is no expectation of privacy at this event. If someone is the featured subject matter of your photograph, The West Wing Weekend encourages attendees to ask permission prior to taking the photograph.  If the subject does not wish to have their photo taken, then do not take it. Harassing photography or videography, in any form, will not be tolerated.

Unless otherwise noted, photo taking is allowed during programming and special events, but only from your seat. It is not permitted to approach the front of the stage/room and block the view of others. The Organizers request that attendees by conscious of their neighbors while attempting to photograph or record during events. When stopping to take photographs in the hallways, or other traffic flow areas, please be considerate of your fellow attendees by being brief and not blocking traffic.

Some panels and/or presentation may be designated as "photo or video free" by decision of the organizers or individual leaders. Please respect the decision if the program you are attending has been designated as such.

Please do not take photographs or video recordings of special guests unless at the designated times and places to do so.

In purchasing this registration and/or in consideration for being admitted to The West Wing Weekend, each attendee consents to being recorded (by audio, visual and/or other means) for the usage described above.